Draft LRNA By-Laws

LAKE ROSSEAU NORTH ASSOCIATION

 

BY-LAW NO. 1

 

DRAFT:           June 27, 2012

 

MISSION

 

The Lake Rosseau North Association mission is:  the monitoring and the protection of policies relating to land use, water and air quality, noise abatement,  the sound maintenance of shoreline property, advocating for responsible government spending and fair taxation, as well as the encouragement of social activities serving its members’ interests.

 

The Lake Rosseau North area covered is the lake frontage of the Lake Rosseau catchment area in the territory bounded by Skeleton Bay on the east and the Seguin Township/Township of Muskoka Lakes boundary on the west side of Lake Rosseau, and which includes the Village of Rosseau as an integral part of the Lake Rosseau North Association community. 

 

The following by-laws of the Association set out the way the Association is governed.

 

 

 

INTERPRETATION

 

1.  Interpretation.  In this by-law and all other   by-laws of the Association, unless the context otherwise specifies or requires:

 

(a)      "Act" means  the Corporations  Act, R.S.O. 1990 c. C.38 as from time to time amended  and  every statute  that may be substituted therefor and, in the case  of such  substitution, any  references  in  the by-laws  of the Association  to provisions  of the Act shall  be read  as references  to the substituted  provisions therefor in the new statute  or statutes;

 

(b)    "by-law" means any by-law of the Association from time to time in force and effect;

 

(c)       "Regulations"  means  the Regulations  made  under  the Act as from time to time amended  and every regulation that may be substituted therefor and, in the case of such substitution, any references in the by-laws of the Association to provisions of the Regulations shall be read as references to the substituted provisions  therefor in the new regulations;

 

(d)        “special resolution” means a resolution passed by the directors and confirmed with or without variation by at least two-thirds of the votes cast at a general meeting of members duly called for that purpose.

 

(e)      all terms which are contained in the by-laws of the Association and which are defined in the Act or the Regulations made thereunder shall have the meanings given to such terms in the Act or such Regulations;

 

(f)      words  importing the singular  number  only shall include  the plural and  vice versa  and  words  importing a specific gender  shall  include  the other genders;   and the word "person" shall include bodies corporate, corporations, companies, partnerships, syndicates, trusts  and  any  number  or  aggregate  of persons;  and

 

(g)        the headings  used in this by-law are inserted  for reference purposes only and  are not to be considered  or taken into account in construing  the terms or provisions  thereof or to be deemed  in any way to clarify, modify or explain  the effect of any such  terms or provisions.

 

 

HEAD OFFICE

 

2.   Head Office.     The head  office  of the  Association  shall  be in  the City of Toronto in the Province  of Ontario at such place  as the directors of the Association may from  time to time by resolution  fix.

 

DIRECTORS

 

3.   Duties and number.     The  affairs   of  the  Association  shall   be managed  by the board  of directors which may exercise all such  powers  and  do all such  acts and  things  as may  be exercised  or done  by the Association  that  are not  by  the  by-laws  or  any  special  resolution of  the  Association or  by  statute expressly directed or required to be done  in some  other  manner.   The board of directors shall consist of a minimum of six and maximum of twelve or such number of directors as may be determined from time to time by special resolution.

 

4.    Qualifications.   Every director  shall  be eighteen  (18) or more  years of age and, subject  to Section 286 of the Act, shall be a member of the Association or  shall   become  a  member   of  the  Association within  ten  (10) days  after  his election  or appointment as a director.

 

5.  Term  of office and  vacancies.    The directors'  term of office (subject to  the  provisions, if any,  of  the  letters  patent and  any  supplementary letters patent of  the  Association and  of  the  by-laws)   shall  be  from   the  date   of  the meeting at  which  they  are  elected  or  appointed until  the  annual  meeting  next following or until  their successors  are elected or appointed. So long as there is a quorum of directors  in office, any vacancy occurring in the board of directors  may be filled for the remainder  of the term by the directors  then in office, if they shall see fit to do so;  otherwise  such vacancy shall be filled at the next annual  meeting of  the  members at  which  the  directors for  the  ensuing  year  are  elected, but  if there  is not a quorum of directors, the remaining directors  shall  forthwith call a meeting of the  members   to fill  the  vacancy,  and,  in default  or  if  there  are  no directors then in office, the meeting  may be called by any member.  If the number of directors is increased during a term, a vacancy or vacancies, to the number of the authorized increase, shall thereby be deemed to have occurred, which vacancy or vacancies may be filled in the manner above.

 

6.   Vacation of office.  The  office  of a director shall  be vacated:  (a) if he does  not within  ten (10) days  after his election  or appointment as a director  become a member, or if he ceases to be a member  of the Association; or  (b) if he  becomes  bankrupt or  suspends payment  of his  debts  generally or compounds with  his creditors or makes  an authorized assignment or is declared insolvent;  or (c) if he is found  to be a mentally  incompetent person  or becomes of unsound mind;   or (d) if by notice in writing  to the Association  he resigns  his office  which   resignation  shall   be  effective   at  the  time  it is  received  by  the Association  or at the time specified  in the notice, whichever  is later;   or (e) if he dies;   or (f) if he is removed  from  office in accordance  with  paragraph 7 of this by-law.

 

7.  Election and removal.  Subject  to  the  provisions, if any,  of the letters  patent  and  any supplementary letters  patent  of the Association  and  of the by-laws,  directors shall be elected  yearly by the members  in a general  meeting  of members, in  the  manner set  out  in  paragraph 5 of  this  by-law,  on  a show  of hands  unless  a poll is demanded and if a poll is demanded such election  shall be by ballot.  Subject to paragraph 5 of this by-law, the whole board of directors shall retire  at  the  general  meeting  at  which  the  yearly  election  of directors is  to be made  but, subject  to the provisions  of this by-law, shall be eligible for re-election; provided always  that  the members  of the Association  may, by resolution passed by at least  two-thirds (2/3)  of the votes cast at a general  meeting  of which  notice specifying the  intention to  pass  such  resolution has  been  given,  remove   any director  before  the expiration  of his term of office and  may, by a majority  of the votes  cast at that  meeting,  elect any  person  in his stead  for  the remainder of his term.

 

 

MEETINGS OF DIRECTORS

 

8.  Frequency and Place of meetings.  The board of directors shall meet not less than twice annually.   Meetings of the board of directors may be held either at the head office or at any place within or outside Ontario.

 

9.  Notice.   A meeting of the board of directors may be convened by the    President, a Vice-President who is a director or any two directors at any time. The Secretary, when   directed or  authorized by  any  of  such  officers  or  any  two directors, shall  convene   a  meeting of  directors.   The  notice  of  any  meeting convened as  aforesaid need  not  specify  the  purpose of  or  the  business to  be transacted at  the  meeting.  Notice  of any  such  meeting shall  be served   in  the manner  specified in  paragraph 40  of  this  by-law  not  less  than seven  (7)  days (exclusive  of the day  on which the notice is delivered or sent but inclusive  of the day  for  which  notice  is  given)  before  the  meeting is  to  take  place;    provided always that  a  director may  in  any  manner and  at  any  time  waive  notice  of a meeting of directors and  attendance of a director  at a meeting  of directors shall constitute a waiver  of notice  of the  meeting  except  where  a director attends a meeting  for the express  purpose of objecting to the transaction of any business  on the  grounds  that  the  meeting is  not  lawfully called;    provided  further  that meetings of directors may  be held  at any  time without notice if all the directors are  present  (except where  a director  attends  a meeting  for the express  purpose of objecting to the  transaction of any  business  on  the  grounds that  the  meeting is not lawfully  called)  or if all of the absent  directors  waive notice before or after  the date  of such  meeting.

 

If the first meeting of the board  of directors  following  the election of directors by  the  members  is held  immediately thereafter, then for such  meeting or for a meeting  of the board of directors  at which a director  is appointed to fill a vacancy   in  the  board, no  notice  shall  be  necessary  to  the  newly  elected   or appointed  directors  or  director  in  order   to  legally   constitute  the  meeting, provided that a quorum of the directors  is present.

 

10.  Omission of Notice.    The accidental  omission  to give notice of any meeting  of directors to, or the non-receipt  of any  notice by, any  person  shall  not invalidate any  resolution passed or any proceeding taken at such meeting.

11.  Meeting by Electronic Means.  A meeting of the Board may be held by any telephonic or electronic means that allows directors to communicate adequately with each other during the meeting and a director who, through these means, votes at a meeting of the Board to the meeting shall be deemed for the purposes of the Act to be present at the meeting.

12.    Adjournment.   Any  meeting  of directors may  be adjourned from time to time by the chairman of the meeting,  with  the consent  of the meeting, to a  fixed  time  and  place.   Notice of any adjourned meeting of directors is not required to be given if the time and place of the adjourned meeting is announced at the original meeting.   Any adjourned  meeting  shall be duly  constituted if held in  accordance  with   the  terms  of  the  adjournment and  a  quorum  is  present thereat.    The directors who formed a quorum at the original meeting are not required to form the quorum at the adjourned meeting.  If there is no quorum present at the adjourned meeting, the original meeting shall be deemed to have terminated forthwith after its adjournment.  Any business  may be brought  before or dealt  with  at any  adjourned meeting  which  might  have  been  brought before or  dealt  with  at  the  original  meeting  in  accordance with  the  notice  calling  the same.

 

13.  Regular meetings.  The board of directors  may appoint  a day or days in any  month  or months  for regular  meetings  of the board  of directors  at a place or hour  to be named  by the board of directors  and a copy of any resolution  of the board  of directors fixing  the place and  time of regular  meetings  of the board  of directors shall  be sent  to each director  forthwith after  being passed,  but no other notice shall  be required for any such regular  meetings.

 

14.  Quorum.  The number of directors which shall form a quorum for the transaction of business shall be fifty per cent (50%) of the number of directors referred to in paragraph 3 of this by-law.   Notwithstanding any vacancy among the directors, a quorum of directors may exercise all the powers of directors.

 

15.   Voting.  Questions arising at any meeting of directors shall be decided by a majority of votes.  In case of an equality of votes the chairman of the meeting in addition to his original vote shall have a second or casting vote.

 

 

 

 

REMUNERATION OF DIRECTORS

 

16.  Remuneration of Directors.  The  directors shall  serve  without remuneration and  no director  shall  directly  or indirectly receive  any  profit from his position  as such;   provided that a director  may  be reimbursed for reasonable expenses  incurred by him in the performance of his duties.

 

 

17.  Submission of Contracts or Transactions to Members for Approval. The board of directors in its discretion  may submit  any contract, act or transaction for  approval or  ratification at  any  annual   meeting of  the  members or  at  any general  meeting  of the  members  called  for the  purpose of considering the same and, subject  to the  provisions of Section 71 of the Act, any  such  contract,  act or transaction that shall be approved or ratified  or confirmed  by a resolution  passed by  a  majority   of  the  votes  cast  at  any  such  meeting   (unless  any  different or additional requirement is  imposed by  the  Act  or  by  the  Association's letters patent  or supplementary letters  patent  or any other  by-law) shall be as valid  and as  binding upon   the  Association and  upon  all  the  members as  though   it  had been approved, ratified  or confirmed  by every member  of the Association.

 

FOR THE PROTECTION OF DIRECTORS AND OFFICERS

 

18.  Conflict of Interest.  In supplement of and  not by way of limitation upon  any  rights  conferred upon  directors  by Section  71 of the Act, it is declared that  no director  shall  be disqualified by his office from,  or  vacate  his office  by reason  of  holding any  office or  place  of profit  under   the  Association  or  under any  Association  in which  the Association  shall  be a shareholder or by reason  of being  otherwise in any  way  directly  or indirectly interested or contracting with the  Association  either  as vendor, purchaser or otherwise or being  concerned in any  contract or  arrangement made  or  proposed to  be  entered into  with   the Association  in which  he  is in any  way  directly  or  indirectly interested either  as vendor, purchaser or otherwise nor shall any director  be liable  to account  to the Association or  any  of its  members  or creditors for  any  profit  arising  from  any such  office or place  of profit;   and,  subject  to the  provisions of Section  71 of the Act, no contract  or arrangement entered  into  by or on  behalf  of the Association in which any director  shall  be in any way directly  or indirectly interested shall  be avoided or voidable and  no director  shall be liable  to account  to the Association or any of its members or creditors for any profit realized by or from any such contract  or arrangement by reason  of any fiduciary  relationship.  A director  who is in any  way directly  or indirectly interested in a contract  or proposed contract with  the  Association  shall  make  the  disclosure required  by  the  Act.   Except as provided by the Act, no such director shall vote on any resolution to approve any such contract.

 

19.  For the Protection of Directors and Officers.  Except  as otherwise provided in the Act, no director  or officer for the time being  of the Association shall  be liable  for  the acts, receipts,  neglects or defaults  of any other  director  or officer  or employee  or for  joining in any  receipt or act for conformity or for any loss, damage or expense  happening to the Association  through the insufficiency or  deficiency  of title  to any  property acquired  by the  Association  or for  or on behalf  of the  Association  or for the insufficiency  or deficiency  of any  security  in or  upon   which  any  of the  moneys  of or  belonging  to the  Association  shall  be placed  out  or  invested  or for  any  loss or  damage  arising  from  the  bankruptcy, insolvency or  tortious  act  of any  person  including any  person   with  whom  or which  any  moneys,  securities or effects shall  be lodged  or deposited or for any loss, conversion, misapplication or misappropriation of or any damage resulting from  any  dealings with  any  moneys, securities or other  assets  belonging to the Association or  for  any  other  loss,  damage or  misfortune whatever which  may happen in  the  execution of  the  duties of  his  respective office  or  trust   or  in relation  thereto unless  the  same  shall  happen by  or  through  his  own  wilful neglect or default.   The directors  for the time being of the Association  shall  not be under   any  duty  or  responsibility in  respect  of any  contract, act  or  transaction whether or  not  made,  done  or  entered into  in  the  name  or  on  behalf  of  the Association, except  such  as  shall  have  been  submitted  to  and  authorized  or approved by the board  of directors. If any  director  or officer of the Association shall  be  employed by or  shall  perform  services  for  the  Association otherwise than  as a director  or officer or shall have an interest in a person  who  is employed by  or  performs services  for  the  Association, the fact of his  being  a director or officer  of  the  Association  shall  not  disentitle such  director or  officer  or  such person, as  the  case  may   be,  from   receiving  proper   remuneration  for  such services.

 

INDEMNITIES TO DIRECTORS AND  OTHERS

 

20.  Indemnities to Directors and Others.  Every director  or officer of the Association or  other  person  who  has  undertaken or is about  to undertake  any liability  on behalf of the Association  or any Association  controlled  by it and  their heirs,  executors and  administrators, and  estate  and  effects,  respectively, shall from  time  to time and  at all times, be indemnified and saved  harmless out  of the funds of the Association, from  and  against,

 

 

(a)       all  costs,  charges  and  expenses  whatsoever  which  such  director, officer or other person sustains or incurs in or about any action, suit or  proceeding  that  is brought,  commenced  or  prosecuted against him for or in respect of any act, deed  matter  or thing whatsoever, made, done  or permitted  by him, in or about  the execution  of the duties of his office or in respect of any such liability; and

 

(b)     all other costs, charges and expenses which he sustains  or incurs in or  about  or  in  relation  to  the  affairs  thereof,  except  such  costs, charges or expenses as are occasioned by his own wilful neglect or default.

 

The Association shall also indemnify any such person in such other circumstances as the Act or law permits or requires.  Nothing in this by-law shall limit the right of any person entitled to indemnity   to claim indemnity apart from the provisions of this by-law to the extent permitted by the Act or law.

 

 

 

OFFICERS

 

 

21.  Appointment.  The board of directors shall annually or as may be required appoint  the following officers:

 

President, Vice-President, Secretary, Treasurer and Executive Secretary

 

Notwithstanding the foregoing,  each incumbent  officer shall  continue  in office until  the earlier  of (i) his resignation,  (ii) the appointment  of his successor,  (iii) his ceasing  to be a director  or member of the Association if such  is a necessary qualification of his appointment, (iv) his death  or incapacity,  (v)  his removal from  office and  (vi)  the  meeting  at  which  the directors  annually   appoint   the officers of the Association.   

 

A director may be appointed to any office of the Association but, subject to Section 291 of the Act, none of the said officers except the  President,  Vice-President,  the Secretary  and  the Treasurer need  be a director  of the Association; provided  that all officers must be members of the Association.    Two or more of the aforesaid offices may be held by the same person.   In case and whenever the same person holds the offices of Secretary and Treasurer he may but need not be known as the Secretary-Treasurer.  The board of directors  may from  time to time appoint  such other  officers and  agents  as it shall  deem  necessary  who  shall  have  such  authority  and  shall  perform  such duties as may from time to time be prescribed by the board of directors.

 

 

22.  Remuneration  and   Removal  of  Officers    The  remuneration of all officers  elected  or appointed by the board  of directors  shall  be determined from time to time by resolution of the board  of directors.   No director shall receive remuneration as an officer or employee of the Association.    The  fact  that  any officer  or employee  is a member of the Association shall not disqualify him from receiving such  remuneration as  an  officer  or employee  as  may  be determined. All  officers,  in  the  absence  of  agreement to  the  contrary, shall  be  subject   to removal by  resolution of  the  board  of directors at  any  time,  with  or  without cause.

 

23.  Powers  and  Duties.     Subject   to  any  special   resolution  of  the Association, all officers  shall  sign  such  contracts,  documents or  instruments  in writing as  require their  respective signatures and  shall  respectively have  and perform  all powers  and  duties  incident  to their respective  offices and  such  other powers and  duties  respectively  as may from  time to time be assigned to them by the  board  of directors.  Unless otherwise determined, and subject to any special resolution  of  the  Association  or   resolution  of  the  board  of  directors,  the following officers shall have and  perform  the powers and duties set out below:

 

(a)       President.  The President shall be the chief executive officer of the Association.   He or she shall preside at all meetings of the board of directors, and   members of the   Association.    The President shall   be an   ex-officio member   of all   committees of the Association.

 

(b)        Vice-President.   The Vice-President  shall  be vested  with  all  the  powers  and shall  perform  all the duties  of the President  in the absence  or inability  or refusal  to act of the President.

 

(c)       Secretary.   The Secretary  shall give or cause to be given  notices for all  meetings of the board  of directors  and  members  when  directed to do so and shall have charge  of the minute books of the Association  and  of the documents and  registers referred  to in Section   300 of  the  Act.    The Secretary shall maintain or cause   to be maintained an accurate listing of the members of the Association.

 

(d)      Treasurer.   The Treasurer shall have the care and custody of all the funds and securities of the Association and shall deposit the same in the name of the Association in such bank or banks or with such depositary or depositaries as the board of directors  may direct.   He shall  keep or cause to be kept  the books of account  and  accounting  records  referred  to in Section 302 of  the  Act.   He  may  be  required to give  such  bond  for  the  faithful performance  of his duties  as the board of directors in their  uncontrolled discretion  may require but no director shall be liable for failure  to require any bond or for the insufficiency of any bond or for any loss by reason of the failure of the Association to receive any indemnity thereby provided.

 

24.  Duties  of  officers  may  be  delegated.     In case of the absence or inability  to act of any officer of the Association or for any other  reason  that the board of directors may deem sufficient, the board of directors may delegate all or any of the powers of any such officer to any other officer or to any director for the time being.

 

25.  Vacancies.    If the office of any officer of the Association shall be or become vacant by reason of death,  resignation, disqualification  or otherwise,  the directors shall, in the case of the Presidentelect  a  person  to fill such  vacancy  and  in  the case of the Secretary  appoint  a person  to fill such vacancy, and  may, in the case of any other  office, appoint  a person  to fill such vacancy.

 

 

MEMBERS

 

 

26.  Entitlement.     The  members   of  the  Association   shall   be  the applicants for  the incorporation of the  Association and  those  persons  as  may from  time to time be admitted  to membership:

 

(a)      by the Secretary in accordance with the rules for membership in the Association  which have been approved by resolution of the directors;  and

 

(b)       by resolution of the board of directors, and  who have paid the then current annual dues.   

 

27.  Classes of Membership  and Voting.   In accordance with Section 120 of the Act, the by-laws of the Association may provide for more than one class of membership  in the Association, and in such event, such by laws shall set forth the  various  classes of membership of the Association,  their  designation and  the rights  and  privileges of each such class.

 

Each paid  membership in the Association shall be entitled  to one (1) vote    at   all   meetings  of   the   members,  notwithstanding   that   such   paid membership may include  more  than  one person.

 

28.  Resignation.   Members  may resign  by resignation  in writing  which shall  be effective from acceptance  thereof by the board of directors.   In the case of resignation, a  member   shall  remain  liable  for  payment of  any  assessment or other  sum  levied  or  which  became  payable  by  him  to the  Association  prior  to acceptance  by the Association.

 

29.  Termination  of   Membership.    The  interest  of a  member  in  the Association is  not  transferable and  lapses  and  ceases  to  exist  upon   death  or dissolution or when  his period  of membership expires  (if any) or when  he ceases to  be  a  member   by  resignation or  otherwise in  accordance with  the  by-laws, including without limitation  pursuant to paragraph 29 of this by-law;   provided always  that  the members  of the Association  may, by resolution  passed  by at least two-thirds (2/3)  of the votes cast at a general  meeting  of which  notice specifying the intention to pass such  resolution has been given,  terminate the membership of any  member  of the Association.

 

 

DUES

 

30.  Dues.   There shall  be no dues  or fees payable  by members  except such,  if any,  as shall  from  time  to  time  be fixed  by a two-thirds majority  at  a meeting  of the board  of directors.

 

The Secretary  shall  notify  the members of the  dues  or  fees at  any time payable  by them. If any such dues or fees are not paid  within  such  period  of time (which shall  be not less than thirty (30) days after the date  of such  notice) as determined by  the  board  of directors, the  members in  default  shall  thereupon automatically cease  to be members  of the Association.  Such  defaulting members may on payment of all unpaid  dues or fees be reinstated.

 

MEMBERS' MEETINGS

 

31.  Annual  Meeting.    Subject  to compliance with  Section  293 of the Act,  the  annual  meeting of  the  members shall  be  held  at  any   place  within Ontario on such day in each year and  at such  time as the board  of directors may by  resolution determine.

 

32.  General   Meetings.     Other   meetings of  the  members  may   be convened  by  order   of  the  President or  a  Vice-President or  by  the  board   of directors at any date  and  time and  at any  place within Ontario  or, in the absence of such  determination, at  the  place  where  the head  office of the  Association is located and  shall  be  convened  by  the  President upon  a  requisition  to  do  so delivered to the President  and  signed  by not less than fifteen  members.

33.   Notice.    A printed, written or  typewritten notice  stating the day, hour  and  place of meeting  and  the general  nature  of the business  to be transacted shall  be given  by serving  such  notice  on each member  entitled  to notice  of such meeting  and   to  the  auditor  of  the  Association  in  the  manner  specified  in paragraph 40 of this by-law  not less  than  thirty  (30) days  (exclusive  of the day  of mailing and of the day for which notice is given) before the date of the meeting.

 

34.   Waiver   of  Notice.      A member  and  any  other  person   entitled  to attend a meeting  of members may  in any  manner  waive  notice  of a meeting  of members and  attendance of  any  such  person  at  a  meeting of  members shall constitute a waiver  of notice  of the meeting  except where  such  person  attends a meeting for the express  purposes of objecting  to the transaction of any  business on  the grounds that the meeting  is not lawfully  called.

 

35.    Omission of Notice.    The accidental  omission  to give  notice  of any meeting or any irregularity in the notice of any meeting or the non-receipt of any notice  by any  member  or members or by the auditor  of the Association shall  not invalidate any  resolution passed or any  proceedings taken  at any  meeting of members.

 

36.  Voting.    Every question arising  at any meeting  of members shall  be decided by a majority of votes cast, unless otherwise  required  by the by-laws or by law.    Every  question submitted to any  meeting  of members  shall  be decided in the  first  instance  by a show  of hands  and  in the case of an equality of votes  the chairman of  the  meeting  shall  both  on  a show  of hands and  at  a  poll  have  a second or  casting vote  in  addition to  the  vote  or  votes  to  which   he  may  be otherwise  entitled.

 

No member  shall  be entitled  to vote at meetings  of members of the  Association  unless  he  has  paid  all dues  or fees, if any, then payable by him.

 

At  any  meeting unless  a  poll  is demanded a  declaration by  the chairman  of   the   meeting  that   a  resolution  has   been   carried  or   carried unanimously or  by  a particular majority  or lost  or  not  carried  by a particular majority  shall be conclusive  evidence  of the fact.

 

A poll may  be demanded either  before or after any vote by show  of hands  by any  person  entitled to vote at the meeting.   If at any meeting  a poll is demanded on  the  election  of a chairman or  on  the  question of adjournment it shall   be  taken  forthwith without adjournment. If  at  any  meeting a  poll  is demanded on any  other  question  or as to the election  of directors, the vote shall be taken by ballot in such  manner  and either at once, later  in the meeting  or after adjournment as the chairman of the meeting directs.   The result  of a poll shall  be deemed  to be the resolution of the meeting at which  the poll was demanded.  A demand  for a poll may be withdrawn.

 

37.  Chairman of the Meeting.    In the event  that the President  is absent and   there  is  no  Vice-President present   who  is  a  director and  a  member, the persons who  are  present and  entitled   to vote  shall  choose  another director as chairman of  the  meeting and  if no  director   is  present or  if  all  the  directors present  decline  to take the chair  then the persons  who are present  and entitled  to vote shall  choose one of their  number  to be chairman.

 

38.   Adjournment.    The  chairman   of  any  meeting   may  with   the consent  of the meeting  adjourn  the same from time to time to a fixed time and place  and  no notice of such adjournment need  be given  to the members.   Any business  may be brought  before or dealt  with at any adjourned  meeting  which might have been brought before or dealt with at the original meeting in accordance with the notice calling the same.

 

39.  Quorum.    A quorum at  any  meeting  of  the  members  (unless  a greater  number  of members  and/ or proxies are required  to be present  by the Act or by  the Association's letters  patent  or by any supplementary letters  patent  or any other  by-law) shall be persons  present  being not less than two in number  and being or representing by proxy  not less than  twenty-five  members.   No business shall  be transacted at any  meeting  unless  the requisite  quorum be present  at the time of the  transaction of such  business.   If a quorum is not present  at the  time appointed for a meeting  of members  or within  such  reasonable  time thereafter  as the  members   present may  determine, the  persons  present  and  entitled   to  vote may  adjourn the  meeting   to a fixed  time  and  place  but  may  not  transact  any other  business  and  the  provisions  of paragraph 34 of this by-law  with  regard  to notice shall  apply  to such  adjournment.

 

40.  Service.     Any  notices or other  document  required  by the Act, the Regulations,  the letters  patent,  supplementary letters  patent  (if  any) or the by­ laws  to be sent  to any  member  or director or to the auditor  shall  be delivered personally  or sent  by prepaid  mail or by telegram or cable or telex, or e-mail to any such member   or  director  at  his  latest   address as  shown   in  the  records   of  the Association and  to the auditor  at his business address, or if no address  be given therein   then  to  the  last  address of such  member  or  director   known   to  the Secretary  provided  always  that notice may be waived  or the time for the notice may be waived or abridged  at any time with the consent in writing of the person entitled  thereto.

 

41.  Signature to notices. The signature of any director or officer of the Association to any notice or document to be given by the Association may be written, stamped, typewritten or printed or partly written, stamped, typewritten or printed.

 

42.  Computation  of  time.     Where  a given  number  of days'  notice  or notice  extending over  a period  is required  to be given  under  the by-laws,  letters patent  or supplementary letters  patent  of the Association   the day  of service  or posting  of the  notice  shall  not,  unless  it is otherwise provided, be counted   in such  number  of days  or other  period.

 

43.  Proof  of service.     With  respect  to every  notice  or other  document sent   by  post  it  shall   be  sufficient  to  prove   that   the  envelope  or  wrapper containing the notice  or other  document was properly addressed as provided in paragraph 40 of this  by-law  and  put  into  a Post  Office or into  a letter  box.   A certificate  of an  officer of the Association  in office at  the  time of the making  of the  certificate  as  to facts  in  relation  to the sending or delivery  of any  notice  or other  document to any  member,  director, officer or auditor or publication of any notice  or  other   document shall   be  conclusive evidence  thereof  and  shall   be binding on every  member, director, officer or auditor of the  Association  as  the case may be.

 

CHEQUES, DRAFTS, NOTES, ETC

 

44.  Cheques, Drafts,  Notes,  Etc.    All cheques,  drafts  or orders  for  the payment of money  and  all notes and  acceptances  and  bills of exchange  shall  be signed  by such  officer or officers or person  or persons,  whether  or not officers of the  Association, and  in such  manner  as the board  of directors may from  time  to time designate by resolution.

 

CUSTODY OF SECURITIES

 

45.       Custody of Securities.  All shares and securities owned by the Association shall be lodged (in the name of the Association) with a chartered bank or a trust company or in a safety deposit box or, if so authorized by resolution of the board of directors, with such other depositaries or in such other manner as may be determined from time to time by the board of directors.

 

All share certificates, bonds, debentures, notes or other obligations belonging to the Association may be issued or held in the name of a nominee or nominees of the Association (and if issued or held in the names of more than one nominee shall be held in the names of the nominees jointly with the right of survivorship) and shall be endorsed in blank with endorsement guaranteed in order to enable transfer to be completed and registration to be effected.  

 

 

EXECUTION OF INSTRUMENTS

 

 

46.       Execution of Instruments.    Subject to any special resolution of the Association,  contracts,  documents  or  instruments   in  writing   requiring   the signature of the Association may be signed by

 

(a)        any one of the President or a Vice-President together with any one of the Secretary or the Treasurer if they are $1000 or less; or

 

(b)        any  two  of  the  aforementioned  officers if they are more than $1000.

 

and  all contracts, documents  and  instruments  in writing  so signed  shall  be binding  upon  the Association without  any further  authorization  or formality. The  board  of directors  shall  have  power from  time to time by resolution  to appoint  any officer or officers or any person or persons on behalf of the Association either to sign contracts, documents and instruments in writing generally or to sign specific contracts, documents or instruments in writing.

 

The term contracts, documents or instruments  in writing, as used in this by-law shall include deeds, mortgages, hypothecs, charges, conveyances, transfers and assignments of property real or personal, immovable or movable, agreements, releases, receipts and discharges for the payment of money or other obligations, conveyances, transfers and assignments of shares, share warrants, stocks, bonds, debentures or other securities and all paper writings.

 

In particular without limiting the generality of the foregoing:

 

(a)        any one of the President or a Vice-President together with any one of the Secretary or the Treasurer; or

 

(b)        any  one  of  the  aforementioned  officers  together  with  any  one director;

 

shall have authority to sell, assign, transfer, exchange, convert or convey any and all shares, stocks, bonds, debentures, rights, warrants or other securities owned by or registered in the name of the Association.

 

FINANCIAL YEAR

 

47.  Financial   Year.       The  financial  year   of  the  Association shall terminate on March 31 in each year or on such other  date  as the directors may from  time to time by resolution  determine.

 

EFFECTIVE DATE

 

48.  Effective  Date      This by-law,  shall   come  into  force  when  passed   by  the  board   of  directors  in accordance with  the Act.  

 

 

 

ENACTED this  • day of                      , 2012.   WITNESS the seal of the Association.

 

President   Secretary

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Cheryl Hollows,
Jul 20, 2012, 1:15 PM
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